We are looking for a bright and ambitious Festivals & Events Assistant to help support the delivery of Vision Nine’s festivals; NASS and Boardmasters.
The successful candidate will be involved in a variety of tasks pre-show including ordering supplies and providing admin assistance to both Festivals Coordinators.
On-site you will be supporting the running of several areas including the production office, box offices, crew & artist catering, accommodation, merchandise and car parks. The primary focus is on the administration required for smooth event delivery across both festivals.
The role will be predominantly office based in our Covent Garden head office, with some work on site during the festival season. On-site dates will be 3rd July-16th July (NASS) and 23rd July – 15th August (Boardmasters).
Reporting directly to the Festivals Coordinator on deliverables
Compiling event documentation including agendas, minutes and onsite documentation
Ordering and managing subsistence requirements pre-event and onsite (water, fruit, snacks etc)
Ordering all stationary required for all events
Managing artist merchandise; sorting out requests pre-event and managing sales on site
Creating and managing timelines for delivery of specific tasks
Managing relationships with key suppliers and partners
Working closely onsite with the festival delivery teams to ensure the smooth running of the festivals
On-site set up of all offices
Producing an inventory of event collateral post festivals.
Strong organisational skills
Ability to take ownership of tasks from start to eventual completion
Proficient in Microsoft Office (including strong Excel skills)
Ability to keep calm under pressure
Some previous experience working at events or festivals, ideally in the Production Office
Approachable and a confident communicator; both verbally and in writing
Good at problem solving and multi-tasking
Comfortable dealing with complex, difficult and sometimes challenging situations or personalities.
Previous experience in administration and logistics is strongly recommended
‘Can do’ attitude – no task too big or small
Clean UK driving license preferable
Previous use of Marcato Software preferable
First aid training
HOW TO APPLY
Please send your CV and cover letter including salary expectations to: email@example.com