Office manager & HR assistant.
Vision Nine is a creator and promoter of lifestyle orientated live entertainment and has a genuine passion for the arts, live music and action sports.
Like our people, the business is diverse, and our organisational values and personality genuinely set us apart from other players in the industry.
We aspire “To be the number 1 creator and promoter of lifestyle orientated live entertainments.” We carefully hand pick our people for us to reach our aspirations and have put together this job description, so you know what we stand for as an organisation and the qualities and behaviours what we look for in you.
Vision Nine’s DNA
We look forward to you playing a role delivering success for our customers and want you to be a part of the development of the Vision Nine and contributing to our success.
We foster and encourage a culture that is pragmatic, forward looking and creative – don’t be afraid to question, challenge and innovate both internally and externally but always do so in a positive and collaborative manner.
Develop and vocalise your opinions and perspectives and share them with others, you won’t always be right but that isn’t the point, your input will always be appreciated.
Overall Job Purpose
The Office and HR manager is a pivotal role in ensuring the company and staff can work at their best. The successful candidate loves looking after people and enjoys making an office a place where people can work safely, effectively and thrive.
This position reports directly to the CFO with a dotted line to the People Director.
This role requires you to be organised, self-motivated and able to manage multiple tasks at once.
We are a very faced paced office, and no day is the same. The successful candidate thrives on working across many areas of the business including finance and events, attending leadership team meetings, as well as ensuring the office is maintained and working properly.
People skills and the ability to manage a range of company needs and timings simultaneously is a key part of this role, especially when collaborating with the internal departments around you (sale, marketing, production, event management and finance) to ensure the smooth running of the office where our staff feel safe and able to work comfortably.
Roles & Responsibilities
Negotiating rates & managing supplier contracts
Managing relationship with external providers including first point of contact for outsourced IT provider
Ordering office supplies
Maintaining the office, purchasing furniture, organising repairs and decoration
Managing company vehicles
Ad-hoc projects & office management duties
HR duties Recruitment
Maintain relationship with recruitment companies including negotiating rates
List job adverts
Respond to applicants, schedule interviews
Administration & logistics for new starters
Induction & training – HR systems, Microsoft Teams and policies & procedures
Maintain recruitment & HR guide and company policies
Oversee holidays & absences
Ensure files are updated with new starters/leavers in line with GDPR requirements
Building and scheduling annual performance management reviews
Facilitating goals and objective setting with line managers
Dealing with all HR queries relating to admin, pensions and payroll
Working with the People Director to resolve more complex HR queries
Creating a great culture by arranging staff socials with the social committee
Assisting with employee exits
Managing multiple office budgets – including capital expenditure, repairs & maintenance
Weekly processing of company-wide credit cards and senior management
Processing supplier invoices
Maintaining employee information on the pension portal
Weekly timesheet processing
Executive assistant to CEO
Arranging national & international travel
Managing guests of the CEO and Chairman at festivals
Salary and benefits
20 days holiday, plus 1 for each year’s additional service up to 5 years
3% Auto Enrolment pension
2 x free tickets per show
½ day off birthday
Breakfast and fruit daily
If you would like to discuss the role further please contact the People Director at email@example.com